On-line regular registration will open on 1/1/12 and stay open until either, program levels meet capacity or 2/5/12, whichever comes first.
To the extent space is available, late on-line registration will begin on 2/6/12.
A $5 late fee is added to the fees below.
Please note that due to limited field availability, some age group programs may be shut down prior to other levels and you will be able to put your name on a waiting list.
Please do not wait to register and registrations will be filled on a first come first serve basis.
Please note that once registered, you will be accessed a $10 administrative fee for any request for a refund.
Please use Internet Explorer to register as you may encounter problems using other browsers.
On-line registration will enable you to enter all your family and child's information for this sport and any other sports your children may later play through HYA.
You will be able to pay on-line through a secure credit card process.
Any questions can be sent via email to the coordinator.
If you are unable to register on-line due to the lack of internet access or a credit card, please email HYA to make other arrangements.
To better understand the requirements of the various softball programs, please read the other sections of this website to answer your questions.
Spring 2012 softball fees will be as follows (Click on the links below to get more details about the levels):
NOTE: Girls are able to participate on both HHS and HYA softball teams, as the HHS season is normally finished
before HYA games begin.
If your daughter does not wish to play HYA is she makes the school team, she will not be required to
register in advance; however, she MUST email Kym Kelley prior to February
15th to indicate her desire to play intramural if not selected for a school team.
In your email, please state your name, age and school grade.
If you do not make a school team, you will be provided an opportunity to register immediately after school
team selections with no late fee. PLEASE NOTE: if your email is sent after their age
program has been shut down due to any participant limitations, you will be put on the waiting list.
FUNDRAISING NOTE:
All registered players will be REQUIRED to participate in our Organizational lottery
calendar fundraiser to be held in the Spring, or pay an opt out fee of $40.
Here is how the lottery calendar works:
The purchaser of a lottery calendar will have the 3 digit number listed on their calendar for one month in 2012.
If that number comes up as the evening PA lottery number on any day during this month, the purchaser
is entitled to the winning $ amount for the respective day.
HYA handles all the administration of the payouts.
More details to be provided at the time of lottery calendar distribution.
For those families participating in the lottery calendar, you will be required to sell a minimum of
5 lottery calendars at $10 each.
The lottery calendar proceeds are not due at the time of distribution, but will be sold by you and money/stubs submitted
to HYA at a future date to be determined.
For those families with multiple players registering for softball or baseball, only 10 lottery calendars per family will be required.
14&U & 12&U softball players will receive their lottery calendars on March 11, 2012 at the Lanco Fieldhouse evaluations.
6&U, 8&U and 10&U players will be contacted directly about a separate date for obtaining their 5 lottery calendars.
Families will be able to request to sell more than the minimum 5 lottery calendars and receive a refund of registration fees
equal to $25 for each 5 additional calendars sold.
For families choosing to opt out, the $40 opt out fee will be payable at the Lanco Fieldhouse evaluation.
6&U, 8&U and 10&U players will be contacted directly about a separate date for paying their $40 opt out fee. The maximum family opt out fees will be $80,
for those families with multiple kids signed up for softball or baseball.
All net proceeds are used by HYA to fund the program and upgrade fields over a period of time.
Parents Registering: Prior to registering your daughter for softball, please click on the above program links to read information about our various programs.
Read these instructions carefully before proceeding to register -
Please follow the instructions closely to avoid being registered as a family in our system multiple times.
Once you are in our system and have a user name and password assigned to you, please continue to use that user name and password for all future registrations and team access and do not create a 2nd user name and password.
If you forget your username or password, you will have the ability to have either and/or both emailed to you very quickly.
The "Register for Softball" button below will open the softball registration page on our new registration website called Count Me In.
Once at the HYA Sports Registration web page, click on the "Girl's Softball" link.
This will open another page and you will be able to select the appropriate softball program for your child.
Click the appropriate age level softball program and then select "Add to Cart" at the next screen if this is the correct program for your child.
If you selected the wrong program, hit the back button on your web browser to back up a screen and reselect the correct program.
You will then be asked a question whether you are interested in Head or Assistant coaching or sub-coordinating a softball level.
Please indicate Yes or No.
You will then be asked if you want to donate to our hardship fund.
Please indicate by selecting the desired donation, or that you do not wish to donate.
Please consider donating a small amount, as these funds enable us to continue to replenish our funds to provide some much needed hardship scholarships to families in need.
Donations are tax deductible.
Click the Continue button.
You will then be at the “Shopping Cart” screen.
Please note you will see everything you signed up for including any volunteer positions that will have a $0 cost.
You are able to register multiple children for the same/different softball programs and register your son for baseball programs at the same time.
If interested in signing up multiple children, please select the “Continue Shopping” button to add more programs to your shopping cart.
If ok with everything in the “cart” (you can change later if needed), please select “Checkout”.
Please delete anything you mistakenly selected by selecting the “Remove” button.
You will now be taken to a screen which will allow you to log in your contact information.
(1) If this is your first time entering this system, you should select the “Create Account” button to enter all your information.
The first information entered will be the primary parent information.
The other parent’s information as well as your kid(s) information will be able to be added later.
(2) If this isn’t the first time you were in this system, please enter your user name and password in the appropriate blocks and select log in.
If you forgot your user name or password, please select the appropriate button(s) and one will be emailed immediately to the email address you previously assigned in the system.
If you are not sure whether you were in this system previously, select the “forgot username”/”forgot password” links and if the system doesn’t recognize you by sending an email with your username or password, this means you were not previously entered in the system as a user or
you have a different email address.
Please complete all the fields and hit the save button at the bottom or your information will not be saved in the system.
You will then be provided a page that says “Checkout Detail” at the top.
You will notice in the middle of the page that you have not assigned a name (any family member’s name) to “Registrant”, “Volunteer”, or “Donor Item” for the program, volunteer position, or donation you selected.
Click the “Assign a registrant” or “Assign a volunteer” and “Assign a Donor” links and it will allow you to add your child’s information to register for that program, assign you or your spouse as a volunteer for the volunteered position, or assign someone to the donation.
Once family members are assigned to the registration, volunteer, or donor selection, you can complete the registration by clicking on “Continue Registration” and pay on-line by credit card.
If you volunteered for a position, you will be asked to select the type of volunteer position and agree to a code of conduct.
If you would like to enter other children or your spouse in the system even though they aren’t registering for anything at this time, please do that so that all your family information is in the system.
This will allow your family to utilize multiple email addresses or contact information for your family.
This is done by clicking on the “My Account” button at the top of the webpage.
You will then be taken to another webpage which will allow you to select “Add an Account Member” or “Create a Guardian”.
You can also edit information already in the system about your family at this screen by selecting the person’s name under “Edit”.
To get back to the shopping cart to finalize any registration, you can click on the “Cart” button at the top of the webpage.
You will receive several emails from our system indicating you are registered as a new user and/or a receipt for any program, volunteer, or donation you selected.
If you receive any of these emails, you can be assured that your information was accepted by the system.
If you do not get these emails, you should contact HYA to make sure your information was accepted.
Parents Volunteering: If interested in volunteering at your daughter's softball program level, you will be able to sign up
for positions such as head and assistant coaching or subcoordinator during the registration process.
Financial Hardships: Any family facing significant financial hardship should email Kym Kelley to discuss available hardship scholarships.
Hardship scholarship funds are available through our Bill Buterbaugh Hardship Fund. Funds are limited and hardships will be addressed on a case by case.
2012 softball Travel Try-outs:
Travel try-outs (10&U, 12&U and 14&U) will be held on Sunday March 11, 2011 at the Lanco Fieldhouse in East Petersburg.
Players are expected to arrive 30 minutes
prior to their respective start times for sign in. No cleats are allowed; however, turf shoes or sneakers are acceptable. Girls should
bring their bat and glove. A bat will be provided should you not own one.
